Xero integration
Connect each entity's Xero organisation with secure per-org access, then pull trial balances and journals on demand. Have an entity outside Xero? Upload its trial balance instead.
Features
Everything Core Close does.
A closer look at the five close modules, the Xero integration that feeds them, and the capabilities shared across the whole platform.
Consolidation
Consolidate any number of entities into one set of group accounts. Core Close takes each entity's trial balance, applies your eliminations and adjustments, and translates foreign currency, with a balance check that always ties back to zero.
- Multi-entity consolidation from trial balances pulled straight from Xero
- FX translation: balance sheet at the closing rate, P&L at the average rate, with the FCTR calculated for you
- Eliminations and adjustments, editable per period, with clear posting instructions for the FCTR
- Copy a prior month's eliminations and adjustments forward in one click
- Period lock to freeze a closed consolidation from accidental change
- Excel workbook: P&L, balance sheet, consolidated trial balance and per-entity tabs
| Account | Holdings | Trading | Group |
|---|---|---|---|
| Cash & equivalents | 120,400 | 84,250 | 204,650 |
| Trade receivables | 88,900 | 42,100 | 131,000 |
| Intercompany loan | 250,000 | (250,000) | 0 |
| Fixed assets | 318,200 | 94,050 | 412,250 |
| Trade payables | (74,300) | (38,900) | (113,200) |
Consolidated balance check
0.00
Intercompany
Reconcile intercompany balances across the group and clear the mismatches before they reach your consolidated accounts. Match what nets off, flag what does not, and post the corrections straight back to Xero.
- Define intercompany pairs across your entities
- Match intercompany transactions into groups, with mismatch detection
- Post correction and line journals directly to Xero
- Void a posted journal with a full audit trail, nothing is ever deleted
- Open-items view for everything still unmatched
- Period locking that releases automatically when new journals are fetched
| Lender | Borrower | Lender bal | Borrower bal | Status |
|---|---|---|---|---|
| Holdings | Trading | 250,000.00 | 250,000.00 | Match |
| Holdings | Services | 18,400.00 | 18,400.00 | Match |
| Trading | Services | 6,250.00 | 6,025.00 | Mismatch |
Net difference to clear
225.00
Prepayments
Track every prepayment and its amortisation in one place. Build the schedule once, post the monthly journal to Xero, and reconcile the prepayment account back to the general ledger each period.
- Amortisation schedule per item: opening amount, term, monthly charge and expense account
- Auto-detect prepayment lines from the ledger
- Post monthly amortisation journals straight to Xero
- Reconcile the GL balance against the scheduled balance, with discrepancies flagged
- Put an item on hold without creating phantom discrepancies
- Per-entity, per-account view with posted and not-posted status, plus a standalone workbook
| Prepayment | Monthly | GL balance | Status |
|---|---|---|---|
| Insurance | 1,250.00 | 7,500.00 | Posted |
| Software licences | 880.00 | 5,280.00 | Posted |
| Office rent | 4,000.00 | 12,000.00 | Posted |
GL reconciled to schedule
0.00
Journals
Post the journals you run every month without rekeying them into each entity. Set up a template once and Core Close posts consistent entries across your entities, period after period.
- Build a journal template once and reuse it across entities and periods
- Post recurring and templated journals directly to Xero
- Keep recurring entries consistent every month
- Void a posted journal with a full audit trail
- Per-period tracking of what has and has not been posted
- Excel workbook of the journals posted
| Account | Debit | Credit |
|---|---|---|
| Depreciation expense | 3,200.00 | |
| Accumulated depreciation | 3,200.00 |
Holdings
Trading
Services
Posted to Xero across 3 entities
Balanced
Balance Sheet Reconciliation
Substantiate every balance sheet account with the evidence behind it. Core Close reads your trial balance, prepayments, journals and intercompany data, then builds a reconciliation for each account. It is a workpaper tool, so it never posts to Xero.
- One reconciliation per balance sheet account, grouped by category
- Reconciling items pulled automatically from prepayments, journals and intercompany
- Add manual reconciling items and attach supporting evidence
- Transaction view for any account, with a running balance
- Carry reconciling items forward to the next period, then adjust what changed
- Balance sheet reconciliation workbook, one tab per category
| Account | GL balance | Status |
|---|---|---|
| Prepayments | 24,780.00 | Complete |
| Accruals | 15,200.00 | Complete |
| Intercompany loan | 250,000.00 | Complete |
| Fixed assets | 410,300.00 | Review |
Accounts substantiated
12 of 13
Reporting & statutory accounts
Build the management reports and full statutory accounts you need from one mapped chart, then run them for the group, a single entity or a segment without rebuilding anything.
- Custom layouts: account groups, subtotals, headers and calculated lines such as gross margin
- Columns for actuals, budget, this-month movement, prior periods, variance and percentages
- Run at group, entity or segment, in the reporting currency or an entity's own currency
- Statutory packs with structured notes that tie back to the statements
- Drill any figure to the transactions behind it
- Export to Excel, and statutory packs to Word
| Account | Actual | Budget | Var |
|---|---|---|---|
| Revenue | 512,000 | 500,000 | 12,000 |
| Cost of sales | (190,000) | (185,000) | (5,000) |
| Gross profit | 322,000 | 315,000 | 7,000 |
| Operating expenses | (240,500) | (238,000) | (2,500) |
| Net profit | 81,500 | 77,000 | 4,500 |
Notes tie back to the statements
Tied
Budgeting & forecasting
Plan by entity, account and month, keep as many scenarios as you need, and see them beside actuals in any report.
- Monthly entry by entity in its own currency, with an annual figure that spreads evenly
- Multiple scenarios and versions side by side: budget, reforecast, cases
- Blend actuals to a chosen month, then forecast the rest
- Budget FX assumptions per currency, flat or by month
- A read-only consolidated view by account and segment
- Lock a finished version, duplicate it for the next, or archive it
| Account | Jul | Aug | Sep | Oct |
|---|---|---|---|---|
| Revenue | 40,000 | 41,000 | 42,000 | 43,000 |
| Wages | (18,000) | (18,000) | (18,500) | (18,500) |
| Rent | (4,000) | (4,000) | (4,000) | (4,000) |
| Marketing | (2,500) | (2,500) | (3,000) | (3,000) |
Actuals to Sep, forecast from Oct
Blended
Cash flow forecast
Turn a budget or forecast into month-by-month cash. Core Close times the collections and payments, handles the sales tax, and projects cash, debtors and creditors for you.
- Built from a budget or forecast scenario, anchored on your last actual month
- Collection and payment timing profiles, applied across the group
- Per-entity sales tax (GST, VAT or HST) with the right remittance cycle
- Manual lines for capex, financing, equity and dividends
- A summarised P&L over opening-to-closing cash, with debtors, creditors and the net cash position
- Group or single-entity view, up to 48 months, exported to Excel
| Cash movement | Jul | Aug | Sep |
|---|---|---|---|
| Opening cash | 120,000 | 138,500 | 159,000 |
| Receipts | 44,000 | 45,000 | 46,000 |
| Payments | (23,000) | (24,500) | (25,000) |
| Net tax | (2,500) | 0 | (2,800) |
| Closing cash | 138,500 | 159,000 | 177,200 |
Projected closing cash, Sep
177,200
Across the platform
Built for groups, not single entities.
The capabilities every module relies on, shared across the whole of Core Close.
Workbook generation
Every module exports a formatted Excel workbook, ready for your working file or your auditor.
Roles and access
Admin, writer and viewer roles per company, so the right people see and change the right entities.
Audit trail and approvals
Posted journals and voids are tracked with who and when. Nothing is silently deleted.
Period locking
Lock a period once it is closed so the figures cannot change underneath you.
Multi-entity by design
Built for groups from the ground up: any number of entities, one consolidated view.
See it on your own entities.
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